During this phase, the project drawings shall be coordinated and finalized, the specifications written, the bidding requirements established, and the project scope, cost and schedule brought into final alignment.
The drawings, schedules and specifications shall be in sufficient detail for construction of the project. As in SD and DD, the project scope, cost and schedule are evaluated, and must be in balance before the project is bid. The CD 3. As a "bidding contingency", alternates typically should be developed and prioritized. These can be accepted, if needed, to keep the project on budget if the bids come in higher than expected.
This website will deliver construction bidding documents to interested parties electronically using the internet. Allow weeks, depending on size and complexity of the Project, from the time of advertising until the bid date for pre-bid meetings and Contractors to review the documents and obtain pricing.
These can be helpful for remodeling projects so that Contractors may familiarize themselves with the existing conditions. The meeting attendance should be recommended, but not mandatory.
See the Vendor Preference Information in Appendix In the competitive low-bid environment, there would need to be a history of poor performance that is documented by the reference checks to substantiate not awarding a contract to the low bidder.
Organize in order from lowest bid to highest bid. Additional information and instructions are provided in the On-Line Distribution of Bidding Documents forms.
Instructions for No Action Selected Contractor? The Letter of Award is sent with the following enclosures. See the Art Guidelines in Appendix Information gathered will be available to institutions to better evaluate firms during the selection process for future projects, to include selections through the state's Designer Selection Board.
There are two types of evaluations: 1. An Interim Evaluation is required during the execution of a project when a firm's performance in any area is considered poor, or otherwise unsatisfactory and when reasonable steps are taken to improve the firm's performance.
A Final Evaluation is required and prepared as soon as possible but no later than 60 calendar days following the completion of a contract for non-construction services or within 60 calendar days following substantial completion of a construction project. Construction Management This Section describes the processes used to administer the construction Agreement and the Agreements with the design professionals.
Examples of the standard forms used for these Agreements can be found in the Construction Bidding and Contract Forms see This meeting is held as soon as possible after the Notice to Proceed letter is issued. Pre-Installation Meetings Pre-Installation meetings are normally required for specific materials and activities of the project as listed below and are an important part of the construction process. These meetings provide the team the opportunity to discuss issues related to the project and hopefully prevent potential problems through thought-out approaches to the installation.
They also allow the Contractor and Subcontractors time to coordinate with other trades. Pre-installation meetings are typically scheduled the same day as construction meetings.
These meetings are typically held every two weeks, but may be held weekly on short-term projects or during critical stages of the project. Submittal documents are described in the paragraphs below. Shop Drawings Shop drawings are drawings, diagrams, schedules and other data specially prepared for the work by the Contractor or a Subcontractor to illustrate some portion of the work.
The Contractor is ultimately responsible for ensuring that all parts of the work are fabricated and installed correctly as described in the Contract Documents. Product Data and Samples Product data are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate or describe materials or equipment for some portion of the work.
Samples are physical examples that illustrate materials, equipment or workmanship and establish standards by which the work will be evaluated. Product data and samples are prepared by the Contractor or Subcontractor as a package and include technical data from manufacturers and other information proving that specified items 4.
The submittal process for product data and samples is the same as that for shop drawings see 4. Test Reports Test reports are written documents prepared by testing laboratories reporting on examinations performed on materials used in the construction see 4. Refer to 4. The Contractor or Subcontractor prepares submittals Subcontractor submits them to the Contractor 2.
Requests for Substitution of Materials and Equipment The required standards of quality, utility and appearance of materials and equipment are established by the use of specific manufacturers' names, catalog numbers, specific brands or trade names. Substitutions of alternative materials and equipment that are equal in quality, utility and appearance to those specified may be accepted, subject to the provisions and procedures described in the Contract Documents and specifications.
The Contractor is required to submit a Material Substitution Proposal with each substitution request. The certificates must be prepared on the forms required by the System Office see below.
Performance Bond The Performance Bond guarantees the project will be completed even if the Contractor is unable to fulfill the requirements of the Contract Documents. Minnesota Statutes Section All projects that must comply with Minnesota Labor Standards and Wages requirements of Minnesota Statutes Chapter shall ensure the following are listed in the solicitation and contract documents: Pursuant to Minnesota Statutes Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract.
Failure to comply with the aforementioned may result in civil or criminal penalties For more information regarding prevailing wage and its application, contact: Minnesota Department of Labor and Industry Prevailing Wage unit Lafayette Road N. Paul, MN Phone: E-mail: dli. The contract must also provide that the contracting agency shall demand, and the contractor and subcontractor shall furnish to the contracting agency, copies of any or all payrolls not more than 14 days after the end of each pay period.
The payrolls must contain all the data required by section Accidents In the case of an accident on the project, the SO Program Manager should be notified as soon as possible. The Contractor records in detail the events leading up to an accident, the conditions at the time of the accident, and a complete description of the accident, damage and injuries.
Insurance Valuation of Property The System Office requires accurate records to insure property at its appropriate value. If a loss occurs, the undervaluation of the building could result in a shortage of funds needed to repair or replace that building. The tracking of building valuation starts with the administration of each facility. The facilities management staff responsible for the building must provide pertinent data for the following costs: constructing, acquiring, altering or adding to a building.
Inspections differ from field observations, as they are a more detailed examination of the quality of the work. The requirements and responsibilities for inspections and testing are detailed in the Design Standards and Contract Documents.
The geotechnical engineer may inspect subsurface conditions, document the Contractor's performance and monitor the quality of excavation, grading and soil compaction. Observation and inspection services shall assist in verification of certain aspects of the work for probable compliance with the requirements specified in the Contract Documents and the Design Standards. These services shall not relieve the Contractor of responsibility for compliance with the Contract Documents. Testing Materials furnished under construction contracts are subject to inspection and testing by a materials testing laboratory for compliance with Contract requirements.
All such inspections and tests of materials must be made in accordance with applicable American Society of Testing and Materials standards or other procedures set forth in the Specifications. The information contained in the RFI is critical to ensuring a complete and timely response.
At a minimum, the information submitted must include the full name and title of the author, the firm name, the date the request was submitted for consideration, the signature of the author and the required date of response. The description of the request should clearly state what information is required making adequate reference to the appropriate Contract Documents.
The initial review should determine if the request is a complete and legitimate question concerning the interpretation of the Contract Documents. If any issues are unclear, the RFI should be returned to the Contractor for clarification. The sub-consultant response should clearly state the interpretation of the required documents. Four methods are authorized in the General Conditions of the Contract for Construction to represent the cost of the change: o Unit prices listed in the Construction Agreement o Agreed-upon unit prices o Agreed-upon lump sum supported by a Contractor Proposal o Actual cost plus a Contractor fee 4.
This step in the process may require additional information to be supplied by the Contractor for a fair disposition of the request. A Change Order may revise, add to or delete from previous requirements of the work. All changes or potential changes to a project must be recorded to determine the impact on the project. Change Orders shall not be used prior to construction contract award to negotiate a change in the bid, scope, budget or schedule.
Therefore, they may refuse to sign the Change Order. In unusual circumstances, contact the SO for language to accept a qualified Change Order. The Contract Documents provide procedures for resolving claims. Mediation or litigation may follow. Continuous negotiation is required throughout the dispute process. After initiating mediation, the parties then attempt to resolve the claim. At any time during this process, the claim may be resolved by using negotiation.
The Contractor must itemize the application using the Schedule of Values, as modified by fully executed Change Orders. When the work is found to be complete, the Contractor makes a final application for payment. If an application requires major adjustments, the application must be returned to the Contractor with a letter explaining the reason s for the discrepancy. The primary purpose of the visit is to conduct a first-hand review of the progress of construction in preparation for the project progress meetings.
In addition, provide field observation by personnel qualified to determine that civil, structural, mechanical and electrical work is compliant with the Contract Documents. Any significant findings should be reported to the Contractor's Site Superintendent.
Substantial completion initiates the Project Closeout phase. A project's Contract Documents typically note the required services and forms for obtaining substantial and final completion.
Following the completion of the project, the project files and records shall be retained and safeguarded per the Project File Retention Schedule. Therefore, it is critical to ensure the maintenance staff has received all the necessary operations and maintenance manuals and training required to take ownership of the facility.
However, additional inspection may be at the Contractor's expense and costs for the additional inspection shall be deducted from any monies due and payable to the Contractor. All project documents, wherever generated, are filed in a systematic manner to enable efficient retrievability. This system shall be in accordance with CM-PE All specialist engineers shall ensure that all necessary documents are copied to the Project Group, so as to enable the central project filing systems to be kept up-to-date.
No element of the centralized system shall be superseded by individual discipline filing systems. Prior to filing a document, the Project File Clerk identifies and registers the document.
Appropriate file numbers shall be placed in the upper right hand corner of the first page. Attachment 11, Document Distribution Schedule DDS , outlines the minimum distribution of general documents, specifications, drawings, etc. This Attachment is used as an example. All later issues of the DDS will be handled separately from this procedure manual. All incoming supplier documents shall pass through the various departments, for comments or approval, as indicated on Attachment 11, sheet 9.
The "routing schedule" indicates the sequence of the incoming "supplier documents" are transmitted to the parties concerned. The Project Manager or his representative decides the internal distribution of all documents received and identifies the actions to be taken and by whom those actions shall be taken.
Minutes of Meetings shall be distributed to all personnel that attended the meeting, the Project Manager project file and persons that shall taken actions or only need to be informed. Change Alerts will be returned to the originator with the instruction to implement the change or not, or to hold until the client has approved. If the scope of work as defined in the contract is changed, or if a previously agreed design is altered, a Change Notice CN shall be issued to the client.
Detail Requirements for Network, including quality reviews of principal documents and progress monitoring. Construction of any project will be done in accordance with the latest edition of the "Field Construction Manual". Describe construction execution plan briefly and cover in specific project procedures, if necessary the extent of:.
All quality activities such as inter-discipline checks, Multi-discipline reviews and the like shall be predetermined planned for the relevant documents, at specific stages mile stones of completion. Subject manager shall determine the critical documents requiring such control. This list shall be used as the basic check list and shall be marked up to reflect the achievements. Project audits shall provide the assurance of the achieved quality. These audits, including additional product quality checks, shall be planned and scheduled by the Project Manager in cooperation with the production Department Managers and the Manager QA.
The actual date for each audit will be announced approximately one week in advance of the document review date. Describe how design and plant SHWE is addressed. Describe what separate, independent reviews will be held. SHWE plan Attachment 14 if appropriate. Below is an example list of Attachments that could form part of the actual Project Procedure and Execution Manual.
Standard texts of some of these Attachments are available and registered under their "Document Number". The project is free to adjust the sequence and to add documents. All attachments shall be numbered as per CM-PE para.
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Cookies act as a memory for a website, allowing that website to remember your device on your return visits. Cookies can also remember your preferences, improve the user experience as well as tailor the adverts you see to those most relevant to you. Allocate specific job numbers for specific activities as is agreed for this project. Decide if a non-reimbursable subnumber should be opened not for lumpsum services contracts. This Construction Operations Manual includes a Construction Company Policies and Procedures Templates covering 12 important aspects of a construction project including estimating, contracts, planning, progress billing, and more:.
Your Business Employee Handbook contains your construction operation employee policies. Your Business Employee Handbook covers all aspects related to workplace employment, benefits, and everyday employee code of conduct.
The construction operations manual comes with 43 easy-to-edit Microsoft Word document policies, procedures, forms, and employee manual templates covering over pages of content, combined into a convenient downloadable zip file. Take advantage of this special building package and start saving yourself the time and money to develop your construction company policies and procedures manual.
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